A virtual data room is a safe way to share sensitive documents with multiple people online. You can control who is able to access what information in a secure environment, and also they have auditing tools that make it easy to track who is accessing files. They also provide advanced security measures such as encryption, two-factor authentication, and watermarks that can deter the sharing of files without authorization and information leaks.
A lot of companies use free cloud storage and online file-sharing services to share information, however these services do not offer the granular permissions, watermarking capabilities and auditing capabilities of data rooms. If you’re trying selling your company or raise capital, or to close a deal last thing you want is for confidential information to fall into the wrong hands.
The best VDR providers offer a variety of reports that permit administrators to easily track user activity by determining who was watching what and when. This is crucial when you’re working with a third party to make sure that confidentiality continues to be safeguarded even after the room has been closed.
The best VDR providers also allow you to specify if each document can be viewed, printed or downloaded via the website. This is helpful when working with buyers with strict requirements for data. They also allow dynamic watermarks for viewed or printed pages of documents to protect against data leaks and unauthorized sharing of files.
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